Standard documents

Social media guidelines for a public company for both personal social media use and social media use as an authorized company spokesperson. These guidelines incorporate social media best practices under US securities and disclosure laws and regulations. This Standard Document has integrated notes with important explanations and drafting tips, including discussion of the impact of National Labor Relations Board (NLRB) review of social media policies. 

An employee policy for requesting access to a personnel file for the purpose of inspecting or copying relevant records. This policy can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document applies only to private workplaces. It is jurisdiction neutral. State or local laws may impose additional or different requirements, but this document will be useful and relevant to employers in every state. This Standard Document has integrated notes with important explanations and drafting tips.

A letter to be sent by an employer providing a detailed response to an employee's data subject access request.

A consent form designed for an employee to complete following a request that they attend an examination with an employer's doctor. The form also seeks the employee's consent to the employer approaching the employee's GP or consultant for a medical report and/or medical records. The form may be adapted if the employee's GP or consultant is not being approached for a medical report and/or records.

A letter to send to an employee's GP or consultant requesting a medical report.

A letter to send to a company doctor or specialist requesting a medical report on an employee. The list of relevant questions should also be sent.

An agreement between an employer and an employee concerning confidentiality and appropriate handling of the employer's commercially valuable information, compliance with relevant security rules and policies, and protection of the employer's intellectual property assets. Agreements of this type have various titles, which may use the term "non-disclosure" in place of "confidentiality," or "intellectual property" in place of "proprietary rights." This Standard Document is drafted in favor of the employer. It is based on federal law. For information on state law requirements, see the State Q&A Tools under Related Content to the right. This Standard Document has integrated notes with important explanations and drafting tips.

A note summarising an employee's rights under the Access to Medical Reports Act 1988. It is designed to be sent to an employee under cover of a letter requesting their consent to the employer applying to the employee's GP or consultant for a medical report. It should also be used where the employer's doctor is providing a report on the employee and, as part of the process, wishes to obtain a report from the employee's GP or consultant.

An employee policy regarding proper use of employer IT resources and electronic communications systems, and related rules and prohibitions. It can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document applies only to private workplaces. It is based on federal law. State or local law may impose additional or different requirements but this document will be useful and relevant to employers in every state. This Standard Document has integrated notes with important explanations and drafting tips, provided by PLC Labor & Employment and PLC Intellectual Property & Technology.

An employee policy for appropriate use of social media and related rules and prohibitions. It can be incorporated into an employee handbook or used as a stand-alone policy. This Standard Document applies only to private workplaces. It is based on federal law. State or local law may impose additional or different requirements but this document will be useful and relevant to employers in every state. This Standard Document has integrated notes with important explanations and drafting tips.

A letter to an employee requesting that they attend an appointment with an employer's doctor (or a specialist). While this would usually fall outside the scope of the Access to Medical Reports Act 1988 (AMRA), it falls within AMRA where the doctor applies to the employee's GP or consultant for a medical report. We assume, for the purposes of this letter, that the employer's doctor may want to do so. However, the letter can be adapted as appropriate.

A policy for employers that wish to allow their employees to use their own smartphones, tablets or other mobile devices for work either while at the office or during nonworking hours. This policy can be incorporated into an employee handbook or used as a stand-alone policy document. This Standard Document applies only to private workplaces and is jurisdiction neutral. State or local law may impose additional or different requirements, but this document will be useful and relevant to employers in every state. This Standard Document has integrated notes with important explanations and drafting tips.

A consent form to enable an employer to apply to an employee's GP or consultant for a medical report under the Access to Medical Reports Act 1988.

A California-specific agreement between an employer and an employee concerning confidentiality and appropriate handling of the employer's commercially valuable information, compliance with relevant security rules and policies, and protection of the employer's intellectual property assets. Agreements of this type have various titles, which may use the term "non-disclosure" in place of "confidentiality," or "intellectual property" in place of "proprietary rights." This Standard Document is drafted in favor of the employer. It is based on California law. This Standard Document has integrated notes with important explanations and drafting tips.