| Additional paternity leave: mother declaration A form that can be completed by the mother of a child in respect of which an employee wishes to take additional paternity leave. This meets the notice and evidential requirements set out in regulation 6(2)(c) of the Additional Paternity Leave Regulations 2010 (SI 2010/1055) and regulation 8(1)(c) of the Additional Statutory Paternity Pay (General) Regulations 2010 (SI 2010/1056). |
| Flexible working policy (short-form) A short-form flexible working policy suitable for a small or medium-sized business, explaining the statutory procedure for eligible employees with caring responsibilities to request changes to their working arrangments. It can also be extended to those who are ineligible for the statutory scheme, if desired. For a more detailed policy, which also includes an optional informal procedure, see Standard document, Flexible working policy (long-form). |
| Employer's letter confirming temporary changes to duties for duration of employee's pregnancy on health and safety grounds A letter for use by an employer to confirm any temporary changes to the working arrangements or duties of a pregnant employee on health and safety grounds. |
| Employee's early return from maternity leave notice A form for use by an employee who wishes to notify their employer that they intend to return from maternity leave early. |
| Ordinary paternity leave: employee's notice of intention to take OPL (adoption) A form that can be completed by an employee to give notice of their intention to take ordinary paternity leave on the adoption of a child. This meets the requirements set out in regulation 10(1) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Adoption policy A policy setting out arrangements for adoption leave and adoption pay taking account of minimum statutory entitlements. |
| Flexible working request (05): rejection letter Letter from an employer informing an employee that it is unable to accomodate their flexible working request. This is part of a series of letters. |
| Paternity policy A policy setting out arrangements for paternity leave and pay taking account of minimum statutory entitlements. It incorporates the right to additional paternity leave that is available to parents of babies due on or after 3 April 2011 and adoptive parents notified on or after 3 April 2011 that they have been matched with a child. |
| Additional paternity leave: adopter declaration A form that can be completed by the adopter of a child in respect of which an employee wishes to take additional paternity leave. This meets the notice and evidential requirements set out in regulation 16(2)(c) of the Additional Paternity Leave Regulations 2010 (SI 2010/1055). |
| Flexible working request (09): request for an extension of time Letter from an employer requesting an extension of time in respect of any of the following: to arrange a meeting to discuss a request for flexible working, to notify the employee of its decision regarding their request, to arrange a meeting to discuss the employee's appeal or to notify the employee of its decision regarding their appeal. This is part of a series of letters. |
| Employer's letter confirming return to work date where maternity leave started early A letter for use by an employer to confirm the revised end date of maternity leave following early commencement due to the absence of an employee for a pregnancy-related reason. |
| Flexible working policy A policy explaining employees' rights to make flexible working requests, whether under the statutory scheme or the employer's informal procedure. Employers can use this policy to deal with any application to vary the number and/or pattern of working hours (for example, a request to work flexi time) and for altered methods of working (for example, job sharing). Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Additional paternity leave: employee's leave notice and declaration (adoption) A form that can be completed by an employee wishing to take additional paternity leave following the adoption of a child. This meets the notice and evidential requirements set out in regulation 16(2)(a) and (b) of the Additional Paternity Leave Regulations 2010 (SI 2010/1055). |
| Ordinary paternity leave: employee's notice of child's adoption placement date A form that can be completed by an employee to give notice of the date on which a child was placed for adoption. This meets the requirements set out in regulation 10(7) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Employer's invitation to attend a KIT day A letter for use by an employer who wishes to invite an employee to attend a KIT day. This might arise in advance of a team away-day or conference that the employer thinks the employee might benefit from attending during their maternity, paternity or adoption leave. |
| Employer's response to request from employee to attend a KIT day A letter for use by an employer when responding to a request from an employee who wishes to attend a KIT day. |
| Flexible working request (06): appeal letter Letter from an employee appealing under either their employer's flexible working policy or the statutory right to request flexible working against the employer's decision to refuse their request for flexible working. This is part of a series of letters. |
| Employer's letter advising an employee on maternity leave of her provisional selection for redundancy A letter for use by an employer to inform an employee on maternity leave that she has been provisionally selected for redundancy. |
| Time off for dependants policy A policy reflecting the statutory scheme which provides for employees to take unpaid time off to deal with unexpected events affecting their dependants.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Adoption leave: employee's notice of intention to take OAL A form that can be completed by an employee to give notice of their intention to take ordinary adoption leave when they have been advised by an adoption agency that they have been matched with a child. This meets the requirements set out in regulations 16 and 17 of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Parental leave policy A policy reflecting the statutory scheme of circumstances in which employees can take unpaid parental leave.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Ordinary paternity leave: employee declaration (adoption) A form that can be completed by an employee wishing to take ordinary paternity leave in relation to the adoption of a child. Completion will satisfy the evidential requirements set out in regulation 10(3) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Flexible working request (03): notice of withdrawal of application Letter from an employee notifying their employer that they are withdrawing a request to work flexibly. This is part of a series of letters. |
| Offer of alternative employment to employee on maternity leave A letter offering alternative employment to employee on maternity leave following redundancy consultation. |
| Additional paternity leave: employee's leave notice and declaration (birth) A form that can be completed by an employee wishing to take additional paternity leave following the birth of a child. This meets the notice and evidential requirements set out in regulation 6(2)(a) and (b) of the Additional Paternity Leave Regulations 2010 (SI 2010/1055). |
| Ordinary paternity leave: employee's notice of child's date of birth A form that can be completed by an employee to give notice of the date of birth of a child. This meets the requirements set out in regulation 6(7) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Employee's pregnancy, EWC and maternity leave notification letter A form for use by an employee who wishes to notify her employer that she is pregnant and to give the dates of her EWC and when she wishes to commence maternity leave. |
| Flexible working request (02): employer's acknowledgment of application/invitation to meeting Letter from the employer acknowledging an employee's request to work a flexible working pattern (under either the employer's flexible working procedure or the statutory right to request flexible working) and making arrangments for a meeting. This is part of a series of letters. |
| Flexible working request (08): rejection of appeal Letter from an employer rejecting an employee's appeal against a refusal to grant a flexible working request. This is part of a series of letters. |
| Flexible working request (04): acceptance letter and variation of contract Letter from an employer agreeing to a request for flexible working or offering an alternative working pattern. This is part of a series of letters. |
| Employer's letter suspending pregnant employee on health and safety grounds A letter for use by an employer when suspending a pregnant employee on health and safety grounds. |
| Adoption leave: employer's acknowledgement that employee is to take OAL A standard letter for employers to use to acknowledge an employee's notification that they intend to take adoption leave. The employer must send such an acknowledgment, informing the employee of the date on which their adoption leave will end, within 28 days of receipt of the employee's notice. |
| Maternity policy A policy setting out rights to maternity leave and pay taking account of minimum statutory entitlements, as well as arrangements during pregnancy. It incorporates the enhanced rights available to employees during AML as of 5 October 2008. Possible enhancements and other areas for consideration are set out in the drafting notes.Integrated drafting notes. This document has integrated drafting notes embedded within the text. Click on a heading to read the note. See the Actions box on the right for additional viewing options. |
| Flexible working request (07): acceptance of appeal Letter from an employer allowing an employee's appeal against a refusal to grant a flexible working request. This is part of a series of letters. |
| Ordinary paternity leave: employee's notice of intention to take OPL (birth) A form that can be completed by an employee to give notice of their intention to take ordinary paternity leave on the birth of a child. This meets the requirements set out in regulation 6(1) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |
| Maternity letter: notice of termination following redundancy consultation A letter terminating the employment of an employee on maternity leave following redundancy consultation. |
| Employer's letter inviting an expectant mother to a meeting to discuss removing or reducing health and safety risks A letter for use by an employer when inviting an employee to a meeting to discuss removing or reducing health and safety risks in connection with pregnancy. |
| Employer's early return from maternity leave notice response A letter for use by an employer when responding to an employee who has requested to return early from maternity leave. |
| Flexible working request (01): application letter A letter from an employee applying to work a flexible working pattern under either the employer's flexible working procedure or the statutory right to request flexible working. This is part of a series of letters. |
| Employer's acknowledgment of pregnancy, EWC and maternity leave dates notification A standard letter for employers to use to acknowledge notification of an employee's EWC and the date on which she wishes to commence her maternity leave. The employer must send such an acknowledgment, informing the employee of the date on which her maternity leave will end within 28 days of having been notified of the date on which her maternity leave will start. |
| Ordinary paternity leave: employee declaration (birth) A form that can be completed by an employee wishing to take ordinary paternity leave in relation to the birth of a child. Completion will satisfy the evidential requirements set out in regulation 6(3) of the Paternity and Adoption Leave Regulations 2002 (SI 2002/2788). |